SEC Issues Guidelines for Paperless Filing of Amendments to Corporate Documents

Seen on SEC’s official Facebook Page – The Securities and Exchange Commission (SEC) has issued guidelines that allow paperless filing for specific amendment applications through the Electronic Application for Modification of Entity Data (eAMEND) to streamline amendment processes.

 

The Commission on July 17 issued Memorandum Circular (MC) No. 21, Series of 2026, which provides for the Guidelines on the Implementation of Paperless Filing for Select Amendment Applications through the eAMEND Portal, to improve regulatory efficiency and promote sustainability.

 

The MC establishes an optional paperless processing lane, under Simple Processing, for select amendment applications. Paperless filing will cover amendments to both the articles of incorporation (AOI) and by-laws (BL).

 

For AOI, the covered amendments include the prefatory clause, change in the principal office address, term of existence, increase or decrease in the number of the board of directors/trustees, and fiscal year for one person corporations. For BL, covered amendments include the date of annual meeting of the stockholders/members, and fiscal year.

 

Since paperless filing is optional, corporations have the choice to still file amendment applications through the Simple or Regular processing lanes, whichever is applicable, and submit hard copies of amendment documents.

 

The new rules supplement SEC Memorandum Circular (MC) No. 3, Series of 2024, and SEC Memorandum Circular No. 3, Series of 2026, which prescribe the guidelines on the use of the eAMEND portal.

 

“We continue to leverage our digital tools to provide the public with better services in every transaction, consistent with our goal of improving the ease of doing business in the Philippines,” SEC Chairperson Francis Lim said.

 

“By allowing paperless filing for specific applications through the eAMEND portal, we are not only expediting the processing of amendment applications, but also reducing the administrative burden for corporations and promoting sustainability in the corporate sector,” he added.